Atlanta’s Parisian School of Music, LLC

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Studio Policies 2025–26

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Thank you for enrolling with Atlanta’s Parisian School of Music, LLC.

These policies are designed to protect the quality, consistency, and professionalism of the lesson experience for every student. By enrolling, families reserve a weekly lesson time and agree to the tuition, attendance, cancellation, make-up, withdrawal, and payment policies below.

Please read carefully before completing enrollment.

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1. Enrollment Commitment

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Enrollment reserves a weekly lesson time specifically for the student.

The school year is divided into two semesters:

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• Fall Semester: August through December

• Spring Semester: January through May

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Enrollment is a semester-based commitment.

This means that when a student enrolls, the family is financially responsible for tuition through the end of the current semester.

Tuition is paid for the reserved weekly lesson time, not only for lessons attended.

Because the student’s weekly lesson time is held specifically for that student, it cannot easily be offered to another family mid-semester. For that reason, if a student withdraws, stops attending, changes activities, relocates, or has scheduling conflicts before the end of the semester, tuition remains due through the end of that semester.

Families are not responsible for the following semester unless they continue enrollment or confirm enrollment for that semester.

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2. Tuition

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Tuition rates are:

• 60-minute lesson: $88

• 45-minute lesson: $66

• 30-minute lesson: $45

• In-home lessons: additional $20 in-home convenience fee per lesson

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Tuition is due monthly, at the beginning of each month, before the first scheduled lesson of that month.

Monthly tuition is due in full regardless of student absences, travel, schedule conflicts, school calendar changes, or unused make-up opportunities.

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3. Payment

Accepted payment methods include:

• Credit card

• Venmo

• Check payable to Atlanta’s Parisian School of Music, LLC

• Cash

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Checks and cash do not incur processing fees.

Electronic payments, including credit card and Venmo payments, may include transaction fees. These fees are the responsibility of the sender.

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A $20 administrative late fee applies to payments not received by the 7th of the month.

Returned checks incur a $50 returned-check administrative fee.

If an account becomes past due, lessons may be suspended until the account is brought current. Suspension of lessons due to nonpayment does not cancel the family’s financial responsibility for the current semester.

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4. Attendance

Regular attendance is expected.

Each student has a weekly lesson time reserved specifically for them. Missed lessons do not reduce tuition.

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A student absence is either:

1. An excused cancellation that may qualify for a make-up lesson, or

2. An unexcused absence that is forfeited.

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5. Official Cancellation Notice

All cancellations must be submitted by email.

Email is the only official method for cancellations, withdrawal notices, and policy-related scheduling changes.

The timestamp of the email determines whether the cancellation was submitted on time.

Text messages, verbal conversations, calendar changes, messages through students, school communications, or informal comments before or after lessons do not count as official cancellation notice.

Text messages may sometimes be used for quick practical communication, but they do not replace the required email cancellation notice.

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6. 48-Hour Cancellation Rule

To be considered excused and eligible for a possible make-up lesson, a cancellation must be submitted by email no later than 48 hours before the scheduled lesson time.

Cancellations received less than 48 hours before the scheduled lesson time are unexcused and are not eligible for make-up, credit, refund, or rescheduling, except at the teacher’s discretion in the case of a true emergency.

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Excused cancellations may include:

• Student illness, when timely notice is provided

• Family emergency

• Required school activity, when timely notice is provided

• Other unavoidable conflicts approved by the teacher in writing

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Unexcused absences include, but are not limited to:

• No-shows

• Forgotten lessons

• Travel

• Transportation issues

• Optional activities

• Birthday parties

• Playdates

• Sports practices or games

• Parent work conflicts

• General scheduling conflicts

• Cancellations made with less than 48 hours’ email notice

• Cancellations sent by text message only

• Verbal cancellations

• Messages sent through the student

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Unexcused absences are forfeited and will not be made up, credited, refunded, or rescheduled.

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7. Illness

Illness-related cancellations are subject to the same 48-hour email notice requirement whenever possible.

If a student becomes suddenly ill within the 48-hour period, the family should email the instructor as soon as possible.

In cases of sudden illness, the teacher may offer an online lesson during the student’s regular lesson time when appropriate.

If the student cannot attend online, the lesson is forfeited unless the teacher agrees otherwise in writing.

A repeated pattern of last-minute illness cancellations may be treated as forfeited absences.

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8. Make-Up Lessons

Each student may receive up to 3 student-requested make-up lessons per academic year.

To qualify for a student-requested make-up lesson:

• The cancellation must be submitted by email.

• The cancellation must be received at least 48 hours before the scheduled lesson.

• The cancellation must fall within an approved excused absence category.

• The student must not have exceeded the annual limit of 3 make-up lessons.

• The make-up lesson must be scheduled based on the teacher’s availability.

Make-up lessons are not guaranteed at the family’s preferred time.

If a student cannot attend the scheduled make-up lesson, the make-up lesson is forfeited.

After 3 student-requested make-up lessons have been used during the academic year, additional student absences are forfeited without make-up, credit, refund, or rescheduling.

Make-up lessons are not transferable to siblings, other family members, future semesters, or future school years unless expressly agreed in writing.

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9. Teacher Cancellations

If the teacher cancels a lesson, a make-up lesson or credit will be provided.

Teacher cancellations do not count toward the student’s annual limit of 3 student-requested make-up lessons.

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10. Credits and Refunds

Student absences do not automatically create credits or refunds.

Student absences are handled through the make-up policy described above.

Credits are provided only when:

• The teacher cancels a lesson and a make-up lesson cannot reasonably be scheduled, or

• Atlanta’s Parisian School of Music, LLC agrees in writing to provide a credit.

Tuition and fees already paid are non-refundable except where required by law or expressly agreed in writing.

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11. Early Withdrawal

If a family chooses to withdraw before the end of a semester, official withdrawal notice must be submitted by email.

Text messages, verbal notice, messages through students, school communications, or informal conversations do not count as official withdrawal notice.

Withdrawal does not cancel the family’s financial responsibility for the current semester.

Any unpaid tuition through the end of the current semester remains due.

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12. Tardiness

If a student arrives late, the lesson will continue for the remaining scheduled time.

The lesson is not guaranteed to be extended.

If the student is more than 15 minutes late without communication, the lesson may be treated as a no-show and forfeited.

If the teacher arrives late, additional time will be provided when mutually possible. If additional time cannot reasonably be provided, the teacher may offer a make-up or credit.

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13. School Calendar Changes

Lessons continue as scheduled on:

• Half days

• Conference days

• Teacher workdays

• Early-release days

• Modified school schedules

• Other school calendar changes

School calendar changes do not automatically cancel music lessons.

Families are responsible for confirming any scheduling concerns directly with the instructor by email.

Required school activities may qualify as excused cancellations only when email notice is provided at least 48 hours before the scheduled lesson.

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14. Student Preparation and Practice

Students are expected to arrive on time, prepared, and with all required materials.

Daily practice is required:

• Up to 3rd grade: at least 4 days per week, 20 minutes per practice day

• After 3rd grade: at least 4 days per week, 30 minutes per practice day

Parents/guardians are expected to support regular practice at home, especially for younger students.

Lack of practice does not reduce tuition or create a right to refund, credit, or additional lesson time.

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15. Instruments and Materials

Families are responsible for providing an instrument in good working condition.

This includes:

• Pianos tuned at least once per year

• Flutes serviced annually

• Proper chair or bench

• Music stand

• Metronome

• Adequate lighting

• Required books, sheet music, accessories, and lesson materials

Students should bring all assigned materials to each lesson.

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16. In-Home Lessons

For in-home lessons, the family must provide a safe, clean, appropriate, and distraction-free teaching environment.

A responsible adult must be present in the home for the duration of any in-home lesson involving a minor student.

Pets must be secured if needed.

If the teacher determines that the home environment is unsafe, inappropriate, or unsuitable for instruction, the teacher may end the lesson. In that case, the lesson may be forfeited without refund, credit, or make-up.

In-home lessons include an additional $20 in-home convenience fee per lesson.

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17. Online Lessons

Online lessons may be offered when appropriate and approved by the teacher.

The family is responsible for providing:

• Reliable internet connection

• Functioning device with camera and microphone

• Proper lighting

• Quiet learning environment

• Student’s instrument and materials

Technical difficulties on the student’s side do not automatically qualify the lesson for a make-up, credit, refund, or extension.

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18. Flute Rental

Beginner students may rent a Yamaha open-hole flute, with plugs as needed, for $25 per month, subject to availability.

Rental fees are due with monthly tuition.

The flute must be returned in good condition.

The family is responsible for loss, theft, damage, missing parts, or repairs beyond normal use.

Rental fees are non-refundable.

If the student withdraws or stops taking lessons, the flute must be returned immediately unless otherwise agreed in writing.

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19. Exceptions

Any exception to these policies must be approved in writing by Atlanta’s Parisian School of Music, LLC.

Granting an exception once does not waive the right to enforce these policies in the future.

Failure to enforce a policy immediately does not mean the policy has been waived or changed.

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20. Parent/Guardian Responsibility

For minor students, the parent or legal guardian completing the enrollment form is financially responsible for tuition, fees, rental fees, late fees, returned-check fees, and any other charges owed under these policies.

This responsibility applies regardless of which parent, guardian, household, or caregiver transports the student, communicates with the teacher, pays invoices, or cancels lessons.

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21. Agreement to Studio Policies

By scheduling a lesson, submitting the Google Form, paying tuition, or allowing the student to attend lessons, the parent/guardian or adult student acknowledges that they have read, understood, and accepted these Studio Policies.

Acceptance of these Studio Policies is required before enrollment can be completed or lessons can begin.

If a parent/guardian or adult student does not accept these Studio Policies, lessons may not be scheduled and enrollment cannot be completed.